Terms and Conditions

These Terms and Conditions apply to confirmed bookings at Stratton & District Village Hall. They are based on the Terms and Conditions amended on 1 October 2026.

Submitting a booking enquiry does not confirm a booking. A booking is only confirmed once the hall has issued a booking reference and payment instructions.

Making or Changing a Booking

• Please check the hall calendar before enquiring about a new booking or asking to change an existing booking.
• Send a booking enquiry through the website, or contact [email protected] if you need help.
• A booking is only confirmed when a specific booking reference has been issued.
• Any changes to confirmed bookings are not secure until they have been confirmed by the hall.
• Payment details and requirements will be sent with your confirmation or booking instructions.

Hire Costs

• Minimum hire period: 1.5 hours.
• Published rates include infrared heating during the hire period.
• Payment in full is usually required before the first date of use for a run of dates, or one week before a single event.

Cancellation and Hall Availability

• Please give at least one week’s notice if you need to cancel a booking.
• If the booking is cancelled between 1 week and 48 hours the hirer could be liable for 50% of the booking fee.
• If cancellation is received less than 48 hours before the event, the full amount may be charged unless there are extenuating circumstances.
• The committee reserves the right to refuse a hire request or reschedule a booking if the hall is required as a Polling Station at short notice or if there are extenuating circumstances that may affect the use of building..

Use of the Hall

• Your booked access time should include any time needed for setting up and clearing away.
• The hall, kitchen, toilets and garden area must be left clean and tidy after use.
• All rubbish and food waste must be taken away from the hall and garden area.
• Tables and chairs must be cleaned and returned to their normal storage places after use.
• Please take care when moving tables and chairs and lift them clear of the floor to avoid damage.
• The hall and garden are smoke-free areas.

Heating, Lighting and Services

• Electricity is included in the hourly hire charge.
• The infrared heating system is programmed to suit bookings. Please do not adjust thermostats in the hall.
• Hot water is provided by a £1 coin-operated meter in the kitchen cleaning cupboard. Please do not change the boiler in anyway. This will be left on hot water only as it does not run the heating system.
• Further details are posted on the internal notice board and in the kitchen.

Fire, Safety and Capacity

• The outer and inner doors at the front of the hall and the exit door from the kitchen must be kept clear of obstruction.
• All inner doors should be shut when exiting the property. Lock the door and replace the key in the key box.
• There is a fire extinguisher in the kitchen, a fire blanket to the right of the hob, and a first-aid kit is on the left as you enter the kitchen.
• The maximum number of people that may be present at any one time is 54 (inside + outside).
• Users must comply with any legal or public health restrictions in force at the time of hire.

Licences and Alcohol

• The hall does not hold a Premises Licence.
• If a licensable event is planned, the hirer is responsible for obtaining a Temporary Event Notice from the District Council.
• The committee reserves the right to refuse permission for the sale or consumption of alcohol at an event.
• Applicants must seek permission at the time of making a booking enquiry if alcohol will be sold or supplied.
• Alcoholic drinks may be permitted for private events without a Temporary Event Notice provided they are not for sale.
• A deposit may be required for events where alcohol is provided by arrangement.

Liability, Security and Noise

• The hirer is responsible for any loss, damage or defacement to the hall, its contents and floor.
• The hirer may be required to pay the cost of replacement, repair or making good any damage.
• The premises must be vacated by 11pm unless otherwise agreed.
• The hall, both front and rear doors, and shed if used, must be securely locked after use.
• All lights, heaters and electrical appliances must be turned off before leaving.
• Please avoid undue noise or rowdiness from the hall or car park at any time, out of consideration for nearby residents.

Access Notes

In winter, plastic slats may be fitted inside the front door to help retain heat. If they are difficult to navigate, opening both doors may provide more flexibility.

There is an alternative entrance at the rear through the fire exit (Through the hall and into the kitchen on the right). If you need specific access arrangements, please mention this when making your booking enquiry. If this rear door is used please remember to shut this door at the end of the event.